Project Officer EU-funded Defence Research

Job notes

€ 7 876,27 per month gross

DUTIES

Under the supervision of the Head of Unit EU-funded Defence Research, the jobholder will be responsible for/contribute to the following activities:

manage projects entrusted to EDA for indirect management under the European Defence Fund (EDF);

liaise with the internal units (contracting, finance and security) for the negotiations and signature of the assigned grant agreements;

liaise/cooperate with relevant EDA internal working groups, especially Capability Technology Groups (CapTechs) and Hub for European Defence Innovation (HEDI), to look for synergies and exploitation of projects results;

manage and monitor assigned projects once the grant agreements are signed and review the deliverables;

provide oversight and participate in the review meetings of the assigned projects;

implement risk management for assigned projects;

prepare inputs to obligatory reports towards the European Commission, especially the annual progress report, the interim progress report and the final report of assigned projects;

prepare briefing notes and assist in updating information concerning the activities of the assigned projects;

contribute to the assessment of assigned projects and draw lessons learnt and propose appropriate follow-on actions;

represent the Agency at public conferences and seminars;

take on additional tasks as required in the interest of the service.

Duties may evolve according to the development of EDA’s structure and activities, and the decisions of EDA management.

ELIGIBILITY CRITERIA

To be considered eligible to take part in this selection procedure, on the closing date for the submission of applications candidates must satisfy all the eligibility criteria as specified below:

be a national of a Member State participating in the Agency;

be entitled to their full rights as citizens;

have fulfilled any obligations imposed on them by the laws concerning military service;

produce the appropriate character references as to their suitability for the performance of their duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);

be physically fit to perform their duties;

have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge their duties;

have no personal interest (financial, family relationship, or other) which could be in conflict with disinterested discharge of their duties within the Agency;

hold, or be in a position to obtain, a valid Personnel Security Clearance Certificate (national or EU PSC at SECRET UE/EU SECRET level). Personnel Security Clearance Certificate (PSCC) means a certificate issued by a competent authority establishing that an individual is security cleared and holds a valid national or EU PSC, and which shows the level of EUCI to which that individual may be granted access (SECRET UE/EU SECRET), the date of validity of the relevant PSC and the date of expiry of the certificate itself. Note that the necessary procedure for obtaining a PSCC can be initiated on request of the employer only, and not by the individual candidate;

have a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years or be a graduate of a national or international Defence College; or where justified in the interests of the service, professional training of an equivalent level.

Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. In the latter case, the authority authorised to conclude contracts of employment reserves the right to request proof of such equivalence.

For diplomas awarded in non-EU countries, a NARIC recognition is required.

Qualifications/diplomas awarded until 31/12/2020 in the United Kingdom are accepted without further recognition. For diplomas awarded after this date (from 01/01/2021), a NARIC recognition is required.

For native English speakers, your ability to communicate in another EU language will be tested during the selection process.

SELECTION CRITERIA

Essential

Only applications meeting all essential selection criteria will be assessed.

Professional

Candidates will be required to demonstrate the following qualifications:

a University degree (or equivalent academic qualification) in one of the following fields: STEM (Science, Technology, Engineering and Mathematics), economics, finance, business management, political sciences or other domain relevant to this post;

a minimum of six (6) years of relevant professional experience acquired after the award of the qualification required as a condition of eligibility (see eligibility criteria section above);

familiarity with the EU defence cooperation environment, especially research & technology and related policies;

practical experience in cooperating with the European defence institutional stakeholders (European Commission/DG DEFIS, EDA, EUMS), ministries of defence of the EU Member States, European research organisations, academia and defence industry incl. SMEs, and with internal stakeholders;

a track record of delivering successful project outcomes;

very good command of written and spoken English.

Personal

All staff must be able to fit into the Agency's way of working. Other attributes important for this post include:

ability to work in a team and independently in their area of responsibility;

strong interpersonal and negotiation skills;

flexibility, proactiveness and innovativeness;

results-orientation and strong motivation;

good communication skills;

a strong sense of duty and responsibility;

genuine commitment to the Agency's objectives.

Desirable

The following will be considered an advantage:

experience in the dissemination and exploitation of research project results;

proven experience in managing defence research & technology projects, including practical experience in the use of European Commission grant management IT tools (COMPASS, SYGMA);

knowledge of, and/or experience in, the implementation of the EU Financial Regulation;

proven experience in handling classified information.

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