Job notes

Employer: Clean Hydrogen Joint Undertaking
Status: Open
Contract type: Contract Staff
Opening date: 2026-10-12T12:00:00+00:00
Deadline: 2026-11-15T22:59:59+00:00

Application page
Details

Status

Open

Opening date

12 October 2026

Deadline

15 November 2026, 23:59 (CET)

Department

Clean Hydrogen Joint Undertaking

Agency

CLEAN HYDROGEN JU - Clean Hydrogen Joint Undertaking

Vacancy Type

Public

Type of Contract

Contract Staff

Grade

FG III

Location(s)

Brussels, Belgium

Target audience

The jobholder will perform the following tasks:

Office Management:Keeping the agenda and providing administrative and documentation support in preparing appointments, meetings, and missions for the ED and the HoUs, Maintaining/ updating the contacts database, Ensuring the mission planning and administrative follow-up (mission requests, travel and accommodation arrangements, reimbursements, etc.) for both the ED and the HoUs,Answering and filtering the calls, taking messages, responding to general enquiries for both the ED and the HoUs,Responding to queries and requests for information and documentation whilst exercising tact, discretion and confidentiality, Acting as a first point of contact for all enquiries to the ED and HoUs, Collecting information, inputs for briefing and presentations for speeches,Taking, transcribing and preparing notes, routine correspondence, and presentations and drafting minutes;

Keeping the agenda and providing administrative and documentation support in preparing appointments, meetings, and missions for the ED and the HoUs,

Maintaining/ updating the contacts database,

Ensuring the mission planning and administrative follow-up (mission requests, travel and accommodation arrangements, reimbursements, etc.) for both the ED and the HoUs,

Answering and filtering the calls, taking messages, responding to general enquiries for both the ED and the HoUs,

Responding to queries and requests for information and documentation whilst exercising tact, discretion and confidentiality,

Acting as a first point of contact for all enquiries to the ED and HoUs,

Collecting information, inputs for briefing and presentations for speeches,

Taking, transcribing and preparing notes, routine correspondence, and presentations and drafting minutes;

Document and File Management: Registering and routing incoming and outgoing correspondence and emails of the ED and the HoUs, ensuring follow-up and respect of deadlines, Filing, copying, translating, circulating and retrieving documents for the ED and HoUs,Following up requests within the deadline,Organising and maintaining the archive of the ED and HoUs,Preparing documents and briefing files for missions, conferences and various meetings. Check and format mails and letters for ED and HoUs signature;

Registering and routing incoming and outgoing correspondence and emails of the ED and the HoUs, ensuring follow-up and respect of deadlines,

Filing, copying, translating, circulating and retrieving documents for the ED and HoUs,

Following up requests within the deadline,

Organising and maintaining the archive of the ED and HoUs,

Preparing documents and briefing files for missions, conferences and various meetings.

Check and format mails and letters for ED and HoUs signature;

Information:Welcoming and informing visitors, Managing contacts with external services and institutions in relation to the ED and HoUs meetings, missions, conferences;

Welcoming and informing visitors,

Managing contacts with external services and institutions in relation to the ED and HoUs meetings, missions, conferences;

Meetings Organisation: Supporting the organisation of meetings for the ED and HoUs, including reserving rooms, checking and sending agenda, compiling hand-outs, reception and security arrangements, Ensuring logistics needs of the ED and HoUs are met (office supplies, etc.);

Supporting the organisation of meetings for the ED and HoUs, including reserving rooms, checking and sending agenda, compiling hand-outs, reception and security arrangements,

Ensuring logistics needs of the ED and HoUs are met (office supplies, etc.);

Participating in ad-hoc files when necessary.

To perform his/her duties, the jobholder shall establish very good working relationships with colleagues both within the JU and with other JUs, and positively contribute to effective teamwork.

The jobholder may undertake additional tasks, as required in the interest of the service and appropriate to his/her expertise.

ELIGIBILITY CRITERIA

The Assistant will be selected based on the following criteria:

A level of post-secondary education attested by a diploma, or

A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least five years, or

Professional training or professional experience of an equivalent level;

Thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of his/her duties; the working language in the Clean Hydrogen JU is English;

Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;

Enjoy his/her full rights as a citizen;

Have fulfilled any obligations imposed on him/her by the laws of their home country concerning military service;

Meet the character requirements for the duties involved;

Be physically fit to perform his/her duties.

SELECTION CRITERIA

Candidates selected on the basis of the above eligibility criteria will then be evaluated according to the following selection criteria. Failure to comply with the eligibility and essential selection criteria will result in a disqualification of the applicant concerned.

Essential

Relevance of the academic background to the duties and responsibilities described under key accountabilities; preference will be given to qualifications acquired in the fields of administration and managing assistance,

By the closing date for applications candidates must have acquired at least 5 (five) years of professional experience (following award of the diploma) relevant to the position,

Excellent communication and organisational skills;

Very good knowledge of EU protocol,

Good knowledge of the European Union institutions,

Good financial management skills and practical knowledge of the financial procedures applicable in an EU body,

Proven ability to work in a team and in a multicultural environment,

Very good command of both oral and written English;

Proficiency in the use of standard MS Office applications, email, internet,

A strong sense of responsibility, initiative and self-motivation.

Advantageous:

It is desirable for the selected candidate to have the following:

Knowledge of EU corporate tools for HR management, financial management, mission management.

Respond to the consultation

For applications to be valid, candidates must submit an online application via the vacancies portal by the 15 November 2026 at 23:59 CET, Brussels time.

Candidates are requested to:

1. complete the online application form - to access the right form, candidates should select the vacancy for which they wish to apply;

2. write a letter of motivation;

3. fill in all the fields in the vacancy portal to complete a Curriculum Vitae (CV)

Reference documents

12 OCTOBER 2026

Official vacancy notice
Ongoing selection procedures

12 October 2026

Assistant (CA FG III) to the Executive Director and Heads of Units of the Clean Hydrogen Joint Undertaking - Ref. CleanH2JU/CA FGIII/2026

The Clean Hydrogen JU is publishing a vacancy notice for an Assistant to the Executive Director and Heads of Units (FGIII).

For more information, please consult the vacancy notice.

Closing date for submission is 15 November 2026, at 23:59 CET

Location: Brussels, Belgium

Administrative Assistant (Temporary Agent – Grade AST3) - Ref. CleanH2JU/Administrative Assistant/2026

The Clean Hydrogen JU is publishing a vacancy notice for an Administrative Assistant (AST3).

23 January 2025

Seconded National Expert (SNE) - Ref. CleanH2JU/SNE/2024/permanent

The Clean Hydrogen JU is publishing a vacancy notice for a Seconded National Expert (SNE) in the Operations and Communication Unit. The jobholder will report to the Head of Unit and will reinforce the capabilities of the Clean Hydrogen JU to both manage a large portfolio of projects but also to report on the activities/results within these projects and beyond, contributing through the dissemination and communication activities to the different EU policies.

For more information please consult the vacancy notice.

This call for expressions of interest is permanently open.

Closed Vacancies

5 August 2025

CLOSED - Traineeship – Operations and Communication Unit

The Clean Hydrogen JU is publishing a vacancy notice for a Trainee in the Operations and Communication Unit.

Closing date for submission is 30 September 2025, at 23:59 CET.

7 July 2025

CLOSED - Traineeship – Finance and Administration Unit

The Clean Hydrogen JU is publishing a vacancy notice for a Trainee in the Finance and Administration Unit.

Closing date for submission is 15 August 2025, at 23:59 CET.

30 April 2025

CLOSED - Stakeholders Relationships Officer (Contract Agent FGIV) – Ref. CleanH2JU/CA FGIV/2025/01

The Clean Hydrogen JU is publishing a vacancy notice for a Stakeholders Relationships Officer.

Closing date for submission is 31 May 2025, at 23:59 CET.

16 April 2025

CLOSED - Contract and Document Management Assistant (CA FG III) - Ref. CleanH2JU/CA FGIII/2025/02

The Clean Hydrogen JU is publishing a vacancy notice for a Contract and Document Management Assistant (Contract Agent Function Group III).

2 December 2024CLOSED - Project Officer (Grade AD5) - Reference: CleanH2JU/PO/AD5/2024/05

The Clean Hydrogen JU is publishing a vacancy notice for a Project Officer (Grade AD5).

The jobholder will report to the Head of Operations and Communication Unit. He/she will be responsible for the implementation of the multi-annual and annual work plans of the Clean Hydrogen JU, and consequently for the entire life cycle of a portfolio of projects that cover research, innovation and demonstration activities of FCH technologies in various sectors/applications. He/she will also be responsible for monitoring of the key performance indicators (KPIs) and associated targets in his projects portfolio, while maximizing the impact of the Clean Hydrogen JU overall programme implementation through dissemination of projects results and achievements, including feedback to policy.

Closing date for the submission is 31 January 2025, at 23:59 CET.

21 August 2024

CLOSED - Knowledge Management Officer (Temporary Agent, Grade AD6) - Reference: CleanH2JU/AD6/2024/03

The Clean Hydrogen JU is publishing a vacancy notice for a ‘Knowledge Management Officer’.

The Knowledge Management Officer will report to the Head of Operations and Communication Unit. He/she shall be responsible for creating, sharing, using and managing the knowledge and information in the Clean Hydrogen JU, in particular the management of all knowledge coming from the JU activities, including projects results as well as technology progress against the state of the art and targets, but also the market development conditions and ultimately benchmarking to other geographical areas.

The knowledge management activities will contribute to the overall objective of improved performance, EU competitive advantage, innovation, the sharing of lessons learned, integration and continuous improvement of the JU, while monitoring its activities and their performance against the Horizon Europe KPIs and providing input and feedback to EU policies.

The Knowledge Management Officer shall follow developments in the area of Fuel Cells and Hydrogen, including existing EU and national policies and legislation. He/she should be able to analyse this knowledge and make it purposeful, concrete and action-orientated, and place accordingly the JU within the EU landscape/policy.

Closing date for the submission is 30 September 2024, at 23:59 CET.

21/06/2024

CLOSED - Traineeship vacancies

The Clean Hydrogen JU is publishing vacancy notices for two trainees to join its team for 6 months period in the Operations and Communications unit, and respectively in the Finance and Administration Unit.You can find more details in the documents linked below :

Traineeship in the Operations and Communications Unit - 2024/2025

Traineeship in the Finance and Administration Unit 2024/2025

The application deadline for both positions is 15 July 2024.

31 May 2024

CLOSED - Assistant (CA FG III) to the Executive Director and Heads of Units - Ref. CleanH2JU/CA FGIII/2024/02

The Clean Hydrogen JU is publishing a vacancy notice for an Assistant to the management of the JU incl. Executive Director and Heads of Units (Contract Agent Function Group III).

The jobholder will report to the management of the JU, mainly to the Executive Director.

The position consists in assisting the Executive Director and the Heads of Units (HoUs) in managing their agenda, correspondence, missions and documents, and in supporting them in the logistic organization of meetings.

This call for expressions closed on 31 May 2024.

30 April 2024

CLOSED - Financial Officer - Ref. CleanH2JU/FO/AST4/2024/01

The Clean Hydrogen JU is publishing a vacancy notice for a Financial Officer. The jobholder will report to the Head of Unit for Finance and Administration. His/her primary responsibility will be the financial and contractual management of a portfolio of EU grants over their full lifecycle, in coordination with other actors involved in grant management. The tasks described below will be performed for the Horizon Europe programme mostly, with management of legacy grants under the Horizon 2020 programme.

This call for expressions closed on 30 April 2024.

6 November 2023

CLOSED - Financial Officer (AST3-AST5) - inter-agency mobility selection

The Clean Hydrogen JU is publishing a vacancy notice for a Financial Officer (Grade bracket AST3-AST5) . The jobholder will report to the Head of Unit for Finance and Administration. His/her primary responsibility will be the financial and contractual management of a portfolio of EU grants over their full lifecycle, in coordination with other actors involved in grant management.

For applications to be valid, candidates must submit an online application via the vacancies portal.

Apply now Closing date for the submission is 30 November 2023, at 23:59 CET.

7 July 2023

CLOSED - Synergies Officer (Grade AD6) with the Clean Hydrogen Joint Undertaking

The Clean Hydrogen JU is publishing a vacancy notice for a ‘Synergies Officer’ (Grade AD6).

The jobholder will report to the Head of Unit for Operations and Communications. He/she will also work closely with all stakeholders, in particular Commission services and private members Hydrogen Europe and Hydrogen Europe Research but also across all Members States and entire value-chain.

Please click here for more details.

Deadline for applications: 30 September 2023.

25 April 2023

CLOSED - Seconded National Experts (SNEs) in the Operations and Communication Unit of the Clean Hydrogen Joint Undertaking

The Clean Hydrogen JU is launching a call for candidates who are interested in a secondment as Seconded National Experts (SNEs).

Candidates should send their applications, preferably in English and clearly indicating the vacancy reference number: CleanH2/SNE/2023 only to the Permanent Representation to the EU of their country, or the EFTA Secretariat or the administration of the IGO.

Deadline for applications: 15 September 2023.

18 January 2023

CLOSED - Clean Hydrogen Joint Undertaking – Publication of a vacancy for the function of Executive Director (Temporary Agent – Grade AD 14).

The function of the Executive Director of the JU who shall perform the functions of chief executive responsible for the day-to-day management of the JU in accordance to the decisions of the Governing Board, shall also be its legal representative and shall be accountable to the Governing Board of the JU. She/he shall provide leadership and direction across the activities of the JU and will be central to ensuring staff engagement and promoting a positive and healthy work environment.

Apply now

Please check the Official Journal Publication for more details (in all EU Languages).

You can also download the vacancy notice ( in EN ) below.

Deadline for applications: 14 February 2023

CLOSED - 11 November 2022

The Clean Hydrogen JU is publishing a vacancy notice for a Budget Officer (Grade AD5).

Deadline for applications: 15 January 2023

Declaration of conflict of interest by candidates

CLOSED - 3 June 2022

The Clean Hydrogen JU is launching a call for candidates who are interested in a secondmentas Seconded National Experts (SNEs):

Candidates should send their applications, preferably in English and clearly indicating thevacancy reference number: CleanH2/SNE/2022 only to the Permanent Representation to theEU of their country, or the EFTA Secretariat or the administration of the IGO.

Deadline extended for applications: 3 October 2022 (23:59, Brussels time)

CLOSED - 15 September 2021

The FCH JU is currently setting up a reserve list for the following positions:

Legal Assistant

Temporary Agent (M/F)

Ref.: FCH 2 JU/AST3/2021/03

Grade: AST 3

Deadline for applications: 30 November 2021 (23:59, Brussels time)

To read the full vacancy notice or apply for this position, please visit our vacancies portal (

Applicants will be kept informed of the outcome of their application.

Privacy statement

CLOSED - 29 June 2021

Project Officer

Ref.: FCH2JU/AD5/2021/02

Grade: AD 5

Deadline for applications: 19 September 2021 (23:59, Brussels time)

Other closed selection procedur