Job notes

(CIP or Intern)

€ 1,700 per month net

Position summary:

We are recruiting a passionate, organized, and meticulous full-time junior institutional relations officer to join our Institutional relations team and provide comprehensive support in a variety of tasks related to administration, outreach and advocacy.

Scope, main purpose & objectives:

Assist with the preparation of briefing packs, meeting materials and background documents; take notes and follow up on action points;

Provide day-to-day administrative support to the Institutional Relations team, including preparing and updating PowerPoint presentations, Excel trackers, contact lists and internal documents;

Support meeting and travel arrangements, including scheduling, registrations, bookings, agendas and practical logistics;

Maintain and update stakeholder databases, mailing lists, meeting records and institutional contact information;

Support the organisation of meetings, events and institutional visits, including invitations, participant tracking and logistics;

Monitor selected EU institutional and legislative developments and provide short internal updates;

Conduct stakeholder mapping and research on EU institutions, Member States and relevant third countries;

Support engagement with the European Parliament, European Commission and Council, including coordination with MEP offices and other institutional contacts;

Contribute, under the guidance of the Institutional Relations team, to IOGP Europe’s outreach and advocacy activities.

Qualifications & experience:

Proficient in database management and Microsoft 365, with strong skills in Excel, PowerPoint, and Outlook;

Fluent in English and strong knowledge of at least one other European language;

License and/or Master’s Degree in European or Public Affairs, Political Science, International Relations or equivalent;

Outcome-driven and solution-oriented attitude;

Adaptable, comfortable working in a very fast-paced environment and able to re-prioritize on the go;

Ability to run multiple projects simultaneously;

Good understanding of EU policymaking dynamics and processes;

Ability to contribute innovative ideas regarding the outreach to the EU Institutions;

Solid research, analytical and IT;

Experience in EU Public Affairs, including traineeship/Blue books in the European institutions or in other trade associations is a plus.

Knowledge & attributes:

Proactive mindset, capable of identifying and resolving potential challenges before they escalate, while diplomatically managing complex situations;

Strong team spirit, working in solidarity, and a collegial approach to decision-making;

Ability to help overcome differences and reach a compromise;

Strong communication skills;

Apply a solution oriented mindset in stressful and uncertain situations;

Good knowledge of sustainability, energy, and climate issues; familiarity with the oil & gas industry is an advantage;

Open to travel and flexibility to occasionally work outside regular office hours.

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