Job notes

Dataset: Available job opportunities in the EU institutions
Source row ID: 20813
Contract type: Contract staff
Grade: FG IV
Institution: (HaDEA) European Health and Digital Executive Agency
Location: Brussels, Belgium
Domain: Budget and Finances, Economics, Finance and Statistics
Deadline: 12/10/2026 12:00

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Financial Adviser

Recruitment procedures for temporary staff are organised by the EU institutions, bodies and agencies concerned and are not under EPSO’s responsibility. We advise you to visit their job vacancies websites for the latest information on their respective job vacancies.

Official vacancy notice
European Health and Digital Executive Agency (HaDEA)

External Vacancy Notice - CA FGIV - Financial Adviser

About us

The European Health and Digital Executive Agency (HaDEA) was established by Commission Implementing Decision (EU) 2021/173 of 12 February 2021. Located in Brussels, the Agency comprises 3 departments and 10 units. Our colleagues are international experts and specialists in matters related to health, food, digital, industry, space, communication and finance.

We currently manage the following programmes on behalf of the European Commission:

EU4Health programme;

Horizon Europe: Pillar II, Cluster 1: Health;

Single Market Programme: Food safety: health for humans, animals and plants along the food chain and better training for safer food;

Digital Europe Programme;

Connecting Europe Facility: Digital;

Horizon Europe: Pillar II, Cluster 4: Digital, Industry and Space.

The Agency reports to six Directorates-General of the European Commission – Health and Food Safety (SANTE), Research and Innovation (RTD), Communication Networks, Content and Technologies (CNECT), Defence Industry and Space (DEFIS), Internal Market, Industry, Entrepreneurship and SMEs (GROW) and Health Emergency Preparedness and Response (HERA) – which remain responsible for programming and evaluation.

For more information on HaDEA, please visit

Why join us?

Working in the Agency will put you at the heart of the European Commission’s ambition to build a healthier, more digital, resilient and better prepared Europe.

The Agency has a workplace culture of staff empowerment and engagement. A culture of listening to staff, working collaboratively with respect and trust on a common vision of purpose and success. Staff engagement as a top priority, opportunities to provide meaningful feedback and share ideas, teamwork, open communication and room for innovation are common markers of HaDEA’s culture.

The staff of HaDEA is committed to the seven values defined through a participatory process: client orientation, excellence, fairness, integrity, transparency, trust and work-life balance.

HaDEA is a workplace in which employees feel proud to belong. The Agency facilitates a working environment where staff are encouraged to keep their skills up to date and develop additional competencies. Several wellbeing initiatives in the areas of physical, mental and organisational health are aimed at supporting staff to improve their resilience to cope with the demands of a world in constant change.

HaDEA has an on-boarding programme to support staff arrivals to the Agency. The People sector (HR), the respective teams, line managers and buddies (experienced colleagues assigned to support new staff) will help newcomers to easily integrate and settle in. We look forward to welcoming you to HaDEA.

Job description

Overall purpose

The mission of HaDEA Unit C.1 - Operational Finance is to support the operational units and external stakeholders through the financial management of actions implemented by HaDEA throughout their lifecycle. We ensure optimal allocation of versatile resources while bringing innovation and sharing expertise so that, together, we enable HaDEA to successfully fulfil its mandate.

We are a large unit, organised in four programme-specific sectors with cross-unit teams, with a current 2026 allocation of 96 staff members.

Unit C.1 and its sectors have an excellent team spirit and are eager to welcome colleagues that seek challenging, yet very rewarding work environment. We are looking for enthusiastic, service-oriented, experienced, talented colleagues with specialised skills in financial management of complex grant and procurement actions, with particular emphasis on budget, accounting, reporting and audit implementation.

Functions and duties

BUDGET, FINANCE, CONTRACTS and ACCOUNTING

To report on and to ensure monitoring of commitments, expenditure and recoveries, and to monitor accounting data quality exercises through corporate IT tools (SUMMA/eGrants/other local systems), where relevant.

To lead assignments linked to the financial/legal procedures and note drafting, process and team organisation and monitoring, audit implementation, budget reporting, accounting, data mining and reporting.

To provide advice and support to both hierarchy and staff, as well as training at the Sector, Unit and Agency level.

To ensure that the relevant financial transactions (commitments, invoices and payments, recovery orders, forecast of revenue, de-commitments or guarantee fund interventions, where relevant), including documentation and data, are financially correct and in conformity with the grant agreement or contract and the applicable regulatory framework.

To verify project expenditure as reported in cost statements and provide reasonable assurance that claimed costs comply with the contractual requirements.

To give visa as a Financial Initiator/Financial Verificator in SUMMA, where relevant, and/or as a Support Officer/FVA in eGrants/eProcurement/eExpert workflows.

To participate in and coordinate accounting quality checks and exercises, including contribution to the preparation of the "cut off" procedure.

To analyse financial capacity of applicants/tenderers and provide advice on financial capacity assessment, where applicable.

To contribute to the collection of the necessary information for audit and control by the Agency, Commission’s services or the European Court of Auditors.

To ensure implementation of the audit findings and analyse financial aspects of control and audit reports of the Agency, Commission services, the European Court of Auditors and Member States (where applicable).

To prepare and/or verify recovery, enforced recovery and waiver files.

To regularly review legal instruments and methodology in the financial domain. To prepare financial procedures and to keep them up to date.

To ensure collaboration with colleagues and services in order to develop and implement harmonised procedures, norms and methods to process and access financial information and documents.

To provide advice and technical support to staff, as well as to external stakeholders, at the different steps of the lifecycle of an action (selection, GAP / contract preparation, amendment and closing of grant agreements, commitments, payments, ex-post audit implementation, recoveries) in order to solve specific financial issues as well as to ensure financial viability.

To participate in the periodic monitoring and approval of internal procedures/good practices.

To provide ‘on the spot’ training to staff responsible for financial initiation.

To coordinate other horizontal tasks (such as reporting, audit liaison, budget correspondent, internal control, anti-fraud, pre-litigation support functions, as well as other specific tasks or team coordination tasks).

To produce reports on financial, budget or grant management issues using corporate tools.

To extract and provide information, data or statistics on financial/contractual aspects of the actions managed by the granting authority.

To reply to information requests from the hierarchy and other services.

To contribute to reports or replies to information requests from other departments within the Agency, Commission’s services, authorities of the Member States and the general public on budget, finance and contractual matters.

Professional qualifications and other requirements

A. Eligibility criteria[1]

Candidates will be considered eligible for selection based on the following criteria to be fulfilled by the deadline for applications:

Have successfully passed an EPSO CAST tests for contract agents valid for Executive Agencies[2] in the function group of the present call for expression of interest;Candidates without a valid EPSO CAST at the time of submitting their application can still apply for this call for expression of interest if they have completed and validated[3] the online application form of the Call for Expressions of Interest in function group IV launched by EPSO[4]. These candidates, if pre-selected, will be invited by EPSO to sit a series of computer-based multiple-choice question (MCQ) tests during the testing window corresponding to the present call for expression of interest[5]. Only candidates who have successfully passed these tests will be considered eligible for this selection.

Have a level of education which corresponds to completed university studies of at least three years attested by a diploma[6];

Thorough knowledge (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL[7]) of one of the languages of the European Union and a satisfactory knowledge (level B2 in all dimensions as per the CEFRL) of another EU language to the extent necessary for the performance of the duties.

Be a national of a member state of the European Union.

Be entitled to full rights as a citizen.

Have fulfilled any obligations imposed by the applicable laws concerning military service.

Meet the appropriate character requirements as to the candidate’s suitability for the performance of the duties involved in this Vacancy notice.

Be physically fit to perform the duties linked to the post[8].

Please note that only candidates that comply with all the eligibility criteria will be considered for further steps of the selection procedure.

B. Selection criteria

Essential

1. After obtaining qualifications mentioned in section 3.A.2, candidates must have acquired at least 2 years of professional experience relevant to the tasks described in section 2. Job Description[9], in particular financial, contractual and/or legal management of grant and/or tender programmes (publicly or privately funded).

2. Very good oral and written command of English with spoken and written skills equivalent to level C1 or higher level for working purposes (very good, excellent, fluent, advanced, proficient, native, or similar).

Advantageous

1. Demonstrated professional experience in rules and procedures linked to the lifecycle of EU-managed actions, from Work Programme publication to review of the call document, preparation of grant agreements, procurement contracts or equivalent instruments.

2. Demonstrated professional experience in the field of financial management, including managing legal aspects of grant and procurement actions.

3. Demonstrated professional experience in the field of accounting or budget forecasting and monitoring.

4. Demonstrated professional experience gained in audit or ex-post controls.

5. Demonstrated professional experience gained in coordinating tasks within a team.

6. University education attested by a diploma or a post-graduate diploma in finance, business administration, economics, accounting or law.

Interpersonal competencies (some of the following will tested during the interview)

Motivation, teamwork aptitude and capacity to work autonomously;

Ability to work under pressure and manage responsibilities within tight deadlines;

Analytical skills with the capacity to understand complex situations and find solutions;

Good communication and negotiation skills required to work efficiently with internal and external stakeholders;

Ability to contribute to decisions about both technical and strategic matters.

Candidates must explicitly describe and substantiate, in the dedicated parts of the application form, how they meet the above-mentioned selection criteria (essential and advantageous). In their motivation, candidates should explain their interest in the position in the HaDEA Agency and highlight what they can offer. The Selection Committee may take the motivation into account as part of its overall assessment (point 4.B).

[1] Articles 82(2) and (3) of the CEOS and Decision of HaDEA Steering Committee of 26/2/2021 on the application by analogy of Commission Decision C(2017)6760 final of 16 October 2017 on the e